Privacy statement ATS Avature
updated: 12-09-2022
Introduction
At TenneT we highly value the privacy and protection of your personal data by ensuring processing in a transparent, lawful and secure manner as required by the Data Protection Legislation. This privacy statement informs you about how TenneT processes your personal data as part of our recruitment process.
We use Avature, an online Talent Management System, to improve our recruitment process. Avature is a data processor, working on behalf of TenneT.
When you apply for a job vacancy posted by TenneT, this Privacy statement in addition to the Privacy statements which has been provided to you separately or is available on our websites (e.g. when visiting www.tennet.eu), will apply to the processing of your personal data.
When you apply for a job vacancy via the application function on a job site either TenneT TSO B.V in the Netherlands or TenneT TSO GmbH in Germany is the responsible controller.
In case of any questions please feel free to contact the Data Protection Officers at the following address.
Contacts:
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TenneT TSO GmbH |
TenneT TSO B.V |
Contact Data Protection Officers:
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Germany |
The Netherlands |
GDPR Glossary (terms & definitions):
GDPR: General Data Protection Regulation (European data protection law).
Personal data: data linked to an individual, by means of which a person can be identified directly or indirectly e.g. name, address, email, telephone number, financial data etc.
Processor: a natural or legal person, public authority, agency or other body that processes personal data on behalf of controller.
Controller: a natural or legal person, public authority, agency or other body which defines the means and purpose of processing.
Processing: any operation or set of operations done on personal data such as collection, use, recording, editing, save, delete etc
Source of personal data
In the recruitment process, we receive your personal data directly from you unless you have been referred by a TenneT employee, in which case your first name, last name and e-mail address, provided by the TenneT employee, are collected in our system.
Purpose of processing
We collect and process your personal data for the following purposes:
a) Data collected automatically via internet browser
We collect your personal data as you visit our websites (incl. applicant portal) via the web browser.
When you call up our web pages, you transmit data to our web server (out of technical necessity) via your internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:
- Date and time of the request
- Name of the requested file
- Page from which the file was requested
- Access status (file transferred, file not found, etc.)
- Web browser and operating system used
- complete IP address of the requesting computer
- amount of data transferred
For reasons of technical security, in particular to defend against attempted attacks on our web server, this data is stored by us for a short period of time. It is not possible for us to draw conclusions about individual persons on the basis of this data. The data can also be processed anonymously for statistical purposes.
We take security measures to protect the data we have under our control against manipulation, loss, destruction, access by unauthorized persons or against unauthorized disclosure. Our security measures are constantly being improved in line with technological developments. The data transfer between your local browser and our applicant management system is encrypted via https.
b) Cookies
Cookies are small pairs of values that are stored in your browser.
The cookie allows us to reuse your personal settings when you visit our website. You have data sovereignty over your cookies at all times. This means that you have control over who has access to your data. If other cookies are used in addition to technical mandatory cookies, we will ask for your consent separately.
c) Data collected by filling online vacancy application form
At TenneT, job appointments are made in cooperation between the responsible employees in our human resource units and the supervisors of the specialist units. The supervisors of the specialist units as well as the employees of our HR unit may belong to different companies of the TenneT Group. Therefore, your data may be exchanged within the TenneT Group.
The personal data you enter on the pages of the applicant management system will be collected, processed and used exclusively for the purposes of processing applications and in the job filling process. The data will be stored and processed by the service provider Avature commissioned by us on a server within the European Union in accordance with the applicable data protection regulations.
Your personal data could be processed as part of an automated decision-making process in relation with job specific questions.
Transfer and disclosure
We endeavor to use only processors in the European Union.
Employees of our company have access to your personal data to the extent necessary to fulfil the aforementioned purposes.
We use service providers to assist us in the processing of personal data within the scope of our business purpose and communication. These are in particular service providers for our IT and network operations, our mail processing, file/data carrier destruction, archiving as well as agencies/service providers for (corporate) communication. These service providers are subject to strict contractual agreements such as non-disclosure agreements, data protection declarations and contracts for order processing.
If cookies for external content are being set, your personal data may be transferred to the respective providers. If other cookies are used in addition to those that are technically mandatory, we will ask for your consent separately.
a) Application for a specific job
By applying for a specific job advertisement, you provide TenneT your personal data. You have the option of applying exclusively for a defined position. Your data will only be made accessible to and processed by the employees who are entrusted with filling this position.
You are responsible for ensuring that this data is correct and truthful. You can view, update and delete the data you have provided at any time. Please note that changes to your profile will affect all your applications. Creating a login at the end of your application process is optional.
You have the possibility at any time to view or change your stored personal data under the identifier you have chosen, as well as to object to the processing of your personal data at datenschutz@tennet.eu or privacy@tennet.eu.
b) Unsolicited application
By releasing your profile in our applicant management system, you open your profile to the TenneT personnel departments. In all cases, your data will only be made accessible to and processed by the employees who are entrusted with handling this application.
Your data will be used within TenneT for search for suitable applicants and a job matching to your profile will be searched. If a job matching your profile is offered within TenneT, TenneT-employees may contact you and also pass on your data to the responsible supervisors in the relevant units. If you no longer wish to do this from a certain point onwards, you can deactivate your profile at any time so that you can no longer be found in our unsolicited application pool. You can also delete your profile with all the data it contains and your registration completely at any time. You are responsible for ensuring that this data is up-to-date, correct and true.
Duration of storage
After the end of the application process or if you withdraw your application, your profile and all the data it contains will be deleted and/or anonymized in accordance with the applicable legal provisions. Only applicable in Germany: pursuant to AGG section 21 para. 5 after 6 months; According to AVG in the Netherlands data will be deleted no later than 4 weeks after the end of the application process and with your consent, data will be retained for a period of up to 6 months after the end of the application process in case a suitable position may come up at a later date. Anonymized data will only be used for statistical information (how many applications have we had for a certain job) and no link to a natural person is possible. Please be aware of, that your person record in Avature can only be deleted/anonymized, if there are no other active applications in parallel or an active job alert.
We delete other personal data accordingly after the expiry of statutory retention periods. If there are no legal retention periods, all personal data will be deleted as soon as there is no other legitimate purpose for further retention.
Your data protection rights
To exercise your rights as data subject, please contact our data protection officers (please see the contacts detail).
As a data subject within the meaning of the GDPR, you basically have the following rights:
- You have the right to obtain information concerning your personal data processed (Art.15)
- To correct incorrect personal data or to have incomplete data completed (Art.16).
- Under certain legal conditions, you have the right to request deletion (Art.17)
- Restriction of processing (Art.18)
- To receive or transfer your personal data (Art.20)
- To object to the processing of personal data concerning you (Art.21)
- You have the right to appeal to a supervisory authority (Art. 77). You may, for example, contact the data protection supervisory authority at the following address.
Bavarian State Office for Data Protection Supervision
Promenade 27 (Castle)
91522 Ansbach, Germany
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Autoriteit Persoonsgegevens
Bezuidenhoutseweg 30
2594 AV DEN HAAG, The Netherlands
- You also have the right to revoke your consent: You may at any time revoke the consent you have given to the processing of your personal data with effect for the future and demand the immediate deletion of your personal data. The lawfulness of the processing carried out on the basis of the consent until revocation remains unaffected by the revocation. Personal data can only be deleted if there is no other legal basis for the processing. Please address your revocation notice to our data protection officers in The Netherlands and Germany at datenschutz@tennet.eu or privacy@tennet.eu